Procurement manual

This manual is to be used for activities funded through the NLTP and contains procurement procedures approved by the NZTA for use when purchasing infrastructure, planning and advice and public transport services.

This manual also provides guidance on the application of these procurement procedures and the strategic context within which they operate. Information on the Procurement review can be found on the Procurement page.

Download entire manual: Procurement manual (PDF, 2.13 MB)

If you would like to receive email messages alerting you to the latest NZTA procurement news or related communications, please email procurement@nzta.govt.nz.

Download manual by section

1.0 - Introduction (PDF, 236 KB)

1.1 - Overview
1.2 - Purpose and structure of the manual
1.3 - Legislative and policy framework
1.4 - Roles of the NZ Transport Agency and approved organisations
1.5 - Value for money spent
1.6 - Strategic approach to procurement
1.7 - Procurement procedures
1.8 - Monitoring and auditing
1.9 - In-house professional services

2.0 - Guidelines on procurement procedures (PDF, 430 KB)

2.1 - Overview
2.2 - Introduction
2.3 - Structure of procurement procedures
2.4 - Strategic context
2.5 - Selecting a delivery model
2.6 - Supplier selection methods
2.7 - Contracts
2.8 - Customised procurement procedures

3.0 - Value for money spent (PDF, 91 KB)

3.1 - Overview
3.2 - Defining value for money in relation to procurement
3.3 - Identifying value for money at the activity selection stage
3.4 - The process for maintaining or enhancing value for money through procurement
3.5 - Attributes to be valued

4.0 - Strategic approach to procurement (PDF, 293 KB)

4.1 - Overview
4.2 - A strategic approach
4.3 - Procurement strategy
4.4 - Writing a procurement strategy

5.0 - Supplier selection process (PDF, 166 KB)

5.1 - Overview
5.2 - Approach to supplier selection
5.3 - Staged supplier selection processes
5.4 - Supplier selection methods
5.5 - Evaluation of proposals
5.6 - Purchaser-supplied inputs

6.0 - Procurement procedure 1 - Infrastructure (PDF, 462 KB)

6.1 - Overview
6.2 - Definition
6.3 - Strategic context
6.4 - Delivery models
6.5 - Supplier selection methods
6.6 - Contracts

7.0 - Procurement procedure 2 - Planning and advice (PDF, 347 KB)

7.1 - Overview
7.2 - Definition
7.3 - Strategic context
7.4 - Delivery models
7.5 - Supplier selection methods
7.6 - Contracts

8.0 - Procurement procedure 3 - Public transport services (PDF, 393 KB)

8.1 - Overview
8.2 - Definition
8.3 - Strategic context
8.4 - Delivery models
8.5 - Supplier selection methods
8.6 - Contracts

9.0 - Procurement procedure 4 - Public transport fare subsidy schemes (PDF, 52 KB)

9.1 - Overview
9.2 - Definition
9.3 - Requirements

10.0 - Rules (PDF, 230 KB)

10.1 - Overview
10.2 - Definitions
10.3 - Compliance with legal requirements
10.4 - Procurement strategies
10.5 - Procurement procedure advanced components
10.6 - Documentation and publication requirements
10.7 - Emergency reinstatement
10.8 - Competition for supply
10.9 - Direct appointment and closed contest for low dollar value contracts
10.10 - Direct appointment of a monopoly supplier
10.11 - Direct appointment where competition reduces value for money
10.12 - RFP contents and conformity
10.13 - Using an available supplier selection method
10.14 - Non-price proposal evaluation attributes
10.15 - Price and price weight
10.16 - Alternative proposals
10.17 - Added value premium
10.18 - Use of negotiation in a supplier selection process
10.19 - Qualifications of proposal evaluators
10.20 - Business units proposing to undertake minor and ancillary works
10.21 - Maximum term of a term service contract for infrastructure or planning and advice
10.22 - Supplier bonds
10.23 - Lead-in times for public transport services contracts
10.24 - Maximum term of a term service contract for public transport services
10.25 - Maximum contract size for public transport services
10.26 - Contract service level changes for public transport services
10.27 - Contract price adjustment for input price variation public transport services
10.28 - Fare adjustments – public transport services (net contracts)
10.29 - Key performance indicators for public transport (bus) contracts
10.30 - Requirements for urban bus contracts
10.31 - Public transport fare subsidy schemes